The Guyra Adult Learning Association Inc. (GALA), as the publisher of the Guyra Gazette (the Gazette) respects your right to privacy and we are sensitive to the concerns of our clients, customers and users with regard to the confidentiality, security and use of their personal information. We are committed to the protection of your personal information and would like to reassure you of our position on this matter.
Please take some time to read through this policy and understand our position on privacy before you provide us with any personal information, and we encourage you to check this policy regularly as it may change from time to time. If you have any suggestions or concerns that are not addressed in this policy, feel free to contact us.
Personal information we may collect
The Gazette will only collect personal information about you if it is reasonably necessary for our functions and activities. When submitting information to us, we may collect details such as your name, email, phone number and in some instances, your financial information (including credit card information) which may personally identify you. Some of this information is essential for us to be able to identify accurately who is using our services so that we may be able to respond to your requests and, as such, is indicated by mandatory fields. Mandatory information requirements are clearly identified and are denoted by an asterisk (*). When submitting a form, you will also be prompted if any mandatory data has not been completed. Other types of information are collected to help us provide better services. Information of this type is optional - you need only fill it in if you wish to do so.
You may be asked to provide the Gazette with personal information when you:
- Register with one of our websites;
- Send us your comments, suggestions or other information;
- Report a technical problem;
- Request sales and advertising information;
- Subscribe to a newsletter;
- Enter a competition, promotion or event; or
- Order products or services using our website.
We also collect personal information in the normal course of business through meetings, phone calls, letters, faxes and emails, as well as via advertisers, commercial agreements, documents and dealings. All this information is subject to the APPs.
In addition, we may also collect information about you if you:
- post comments or submit publicly available content which contains information about you - this may include information such as your name, user name, likes, tweets, status, profile information and pictures; and
- services or activities through a third party social media service or connect to our site, services or activities to a third party social media service - this may include information such as your user ID, user name, information you have disclosed via the social media service and information or content you have permitted the social media service to share with us (for example your profile picture, email address, followers or friends lists).
When you engage in the activities described above, you are authorising us to collect, store, use and disclose such information and content in accordance with this policy.
The Gazette will not collect sensitive information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or details of health, disability or sexual activity or orientation. Any such information will be in compliance with the APPs.
You have the option of not identifying yourself or dealing with us using a pseudonym in relation to particular matters. We will endeavour to make it clear where you may withhold your name or use a pseudonym.
Non-personal information we may collect
How we use your information
If we hold personal information about you that was collected for a particular purpose, we will not use or disclose it for another purpose unless: (a) you consent; (b) you would reasonably expect us to use or disclose it for that other purpose; or (c) it is required or authorised by law or a court/tribunal order.
The Gazette generally uses personal information, and you consent to us using your personal information, to:
- provide you with products or services you have requested;
- provide you with relevant advertising and promotional material;
- conduct promotions or competitions, including Joint Activities;
- help the Gazette manage and enhance its services and websites;
- communicate with you; or
- send you ongoing information and promotional material about opportunities, services and products (relating to our business or a third party business) in which the Gazette believes you may be interested.
We may also share your personal information with our Related Companies, Partners and others, as referred to below.
The information and feedback you provide through our website may be used to identify ways of improving the site and how we can make it more effective for your use.
Opting in or out and unsubscribing
At the time we collect information from you, you may be asked to "opt in" to consent to us using or disclosing your personal information, other than in accordance with this policy or any applicable law. For example, you may be asked to "opt-in" to receive further information or communications from us.
You will also be given the opportunity to "opt out" or unsubscribe from receiving communications from us in accordance with this policy. Alternatively, you may contact us by email at the address below to "opt out" of, or unsubscribe from, any future communications.
The Gazette will use reasonable endeavours to comply as quickly as possible with that request.
If you receive communications purporting to be connected with us or our services that you believe have been sent to you other than in accordance with this policy, or in breach of any law, please contact us.
Disclosure of your personal information
You consent to the Gazette disclosing your personal information to the authorised personnel of the Gazette and to:
- our Related Companies;
- third parties which we engage with in Joint Activities;
- credit reporting agencies; or
- parties involved in a business sale or restructure, as referred to further below.
You acknowledge and agree that we may collect and share personal information about you with related bodies corporate, joint venture partners and affiliated companies and businesses (Related Companies) so we can provide you with the products and services you request and bring you information about products and services we offer. We will inform our Related Companies that information shared with them must be collected, used, disclosed and stored in accordance with this policy.
Credit information about you may be obtained from and provided to credit reporting agencies in accordance with applicable legislation.
Sale of business
If we sell all or part of our business, merge with another company or business, or restructure our business, we may transfer or disclose your personal information to the parties involved in the transaction.
Access and correction
The Gazette will take reasonable steps to ensure your personal information is accurate, up to date and complete.
Where the Gazette holds personal information about you, we will provide you with access to the information on request within a reasonable time. There are some exceptions to this where we may refuse to give you access, usually because your information contains private information about a third party. In that case, where required, we will give you written notice setting out the reasons for our refusal and the mechanisms available if you wish to complain about our refusal. We will also give you access to the information in the particular manner you request if it is reasonable and practicable to do so. If we do not give you access in the manner requested, we will take reasonable steps to give you access in a way which meets both your needs and ours.
We may also impose a reasonable charge for giving you access to your personal information.
If the Gazette is satisfied that your personal information is inaccurate, out of date, incomplete, irrelevant or misleading, we will take reasonable steps to correct your personal information. In addition, if you request us to correct your personal information, we will take reasonable steps to do so within a reasonable time. If you request it, we will also take reasonable steps to notify any other Related Companies or Partners of the changes if we have previously provided your personal information to that entity.
We may require you to provide identity particulars before providing access to, or making changes to, your personal information, but there is no fee for correcting your personal information.
The Gazette will take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access and modification or disclosure. Any personal information that we receive is securely stored and access is restricted to authorised personnel of the Gazette, its Related Companies and Partners, as described above. Please contact us immediately at the address listed below if you become aware of any unauthorised use of your personal information.
Third party websites
You may follow links on our websites to other third party websites (Other Sites). We encourage you to always read the privacy policies on those Other Sites as they may also collect your personal information. the Gazette is not responsible for the information on, and the contents of, those Other Sites or their practices or policies.
If you: (a) have any questions or comments on this policy; (b) would like to access or correct your personal information; (c) would like a hard copy of this policy; (d) would like to know how we received your personal information; or (d) would like to make a complaint about a breach of the APPs or the use or disclosure of your personal information, then please email the Gazette at: firstname.lastname@example.org and write Privacy Issue in the subject line, or you may phone 0457 985 391.
The Gazette takes complaints about breaches of the APPs seriously and will investigate any complaint we receive and respond to you as soon as is reasonably practicable.